• Onsite Events Coordinator (Part Time)

    Job Location CA-ON-Mississauga
    Posted Date 4 days ago(6/20/2018 10:01 AM)
    Job ID
    Job Type
    Part Time
    Job Industry
    Government and Public Sector, Sports, Health, Wellness and Fitness
    Career Level
  • Job Description

    Do you have a passion for events working in an exciting and collaborative environment?


    Onsite Events Coordinator (Part Time)


    Working for the City means you are part of something big, something special!! You will be part for a team of engaging, enthusiastic and dedicated people that are committed to collaborating with one another to deliver on our commitment to the residents, visitors and businesses of Mississauga.




    Under the direction of the Supervisor, Events, the successful applicant will be responsible for working onsite at large-scale events that raise the profile of the Hershey Centre and deliver on the City's strategic goals to create great public spaces, celebrate our community and create a vibrant city. The main duties of this position include:

    • Coordinate the execution of events onsite.
    • Act as the main point of contact for all City staff working during events.
    • Provide excellent customer service at all times to event organizers and all their team members and partners, as well as the public.
    • Act as a brand ambassador for Hershey Centre; respond to public inquires and complaints while onsite.
    • Oversee event logistics such as equipment set-up, load-in/out.
    • Liaise with event organizers and vendors onsite to ensure the successful event execution.
    • Create comprehensive event reports to document all event details and issues.
    • Ensure that event permitting and licensing requirements are met and being followed for the duration of the event.
    • Ensure that all applicable policies and guidelines are adhered to
    • Ensure that all changes requested by clients during an event are approved by the appropriate party at the City as required.
    • Ensure that event organizers approve all additional costs that may apply as a result of requested or required changes during an event.
    • Adhere to the Hershey Centre emergency escalation procedure and radio protocol.
    • Some social media support may be required.
    • Perform other duties as required.


    • Minimum 1 year experience in in event coordination or logistics
    • Post-secondary education in event management or equivalent. Post-graduate education preferred. Equivalent work experience may be considered
    • Strong organizational and interpersonal skills
    • Ability to prioritize and attention to detail
    • Ability to multi-task diverse challenges at one time
    • Ability to stay calm under pressure
    • Excellent written and oral communications skills
    • Demonstrated technical competence in Word, Excel, Social Media and Outlook
    • Enthusiastic, self-starter with the ability to work independently
    • Emergency First Aid and CPR "B" certified
    • May be assigned shifts up to 13 hours

    Please Note: The Onsite Events Coordinator will work with the Hershey Centre Team to facilitate the onsite execution of events. This is a part-time position. Shifts are on weekends and statutory holidays with occasional weekdays, and occasional evenings. Candidates must be available to work Canada Day and New Year's Eve.


    Hours of Work: Part-time Hours 

    Hourly Rate: $21.36-$23.38

    Closing Date: June 26th, 2018

    Number of Openings: Multiple

    Department/Division/Unit:Community Services Department/Recreation Division

    Work Location: Hershey Centre




    A Criminal Record Search will be required of the successful candidate, at the candidate's expense, to verify the absence of a criminal record for which a pardon has not been granted.
    We thank all who apply, however, only those candidates selected for an interview will be contacted.
    All personal information is collected under the authority of the Municipal Act.


     We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform City Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act .        




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